July Planning Meeting Minutes

30 07 2009

The meeting was attended by:  Jefferson, Steve Paylor (who was visiting from Philadelphia), Max, Turtle, Kaboodle, Mojo, Sarah, Cuapi, Sprout, and Emo.

NEXT PLANNING MEETING

We started the meeting by setting the date for the next (and last) planning meeting.

Thursday, August 13th, 7:00 – 9:00 PM

216 Church St
(between 15th St & Market St)
San Francisco, CA 94114

WORK DAY

The last official Camp Stella event will be Saturday, August 15th from 1:00-5:00.  Location TBD.

HEADCOUNT

Kaboodle reported that we had 18 dues paid members and an additional 5 expressions of interest.  We made a decision to refund Eddies dues.  Dues are non-refundable, however, it’s Camp Stella policy that we may address refund requests on a case-by-case basis.  Because Eddie has attended several Camp Stella events and worked his ass off, we agreed unanimously that his dues should be refunded.  He has been a great help to the Camp.

Kaboodle agreed to remind the group that dues would increase to $125 on August 1st  (and he did).

RUMMAGE SALE REPORT

Sprout, who organized the fundraiser, reported that we brought in a total of $252 (before donating $25 to the Castro Country Club for the use of their space).  They also provided tables.

This is pretty good considering that there wasn’t really a lot of stuff to sell.  Next rummage sale should start at 9:00 AM rather than 8:00 AM.

Thanks to Sprout (organizer), Jason (made signs),  Steve Paylor, Kaboodle, and Max (also to Turtle and Jefferson for donating stuff even though they weren’t able to staff the sale).

FINANCIAL REPORT

According to our treasurer, thanks to the generous donation of $1.01 from Jefferson, our bank account is now $3,200 exactly.

LIGHTING INSIDE THE TENT

Emory volunteered to research solar lights for inside our tents.  Max recommended white LEDs.  The group hastily suggested a budget of $200-$300.

SOLAR GARDEN STAKE LIGHTS

Mojo volunteered to pick up our collection of solar powered garden stake lights, buy recharable batteries, get reimbursed from Kaboodle, install the new batteries (using a tiny screwdriver), properly dispose of the spent batteries), and leave the lights out in the sun to get them reved up.

On behalf of all of Stella, thank you Mojo!

TENTS

We discussed purchasing Daddy Don’s yurt.  In the end we determined that it was not large enough for our largest meetings, the Whoopee Party, family dinner, and any other larger gatherings.

Emory brought information about some Burner-friendly Geodesic domes, but after much discussion, we decided that we couldn’t afford them.  Our goal is to end the year with a surplus that will position us for the purchase next year.

In the end, we decided to buy 2 car ports.

STELLA GEAR TRUCK

After Jefferson reviewed the options, it was decided that we would make a reservation for a truck in El Cerrito at an independantly owned truck rental company.  They had the best pricing and will knowingly rent to Burners.

Jason has agreed to drive the truck and all of our gear out there.

“OPEN AA” AND “ANY A”

After an exhaustive discussion and a spirited debate, the group present voted to host Any A meetings (inclusive of anyone in any 12 step program).  The driver was that the majority present didn’t want meeting attendees to feel that they had to confine thier discussion “as it relates to alcoholism.”

Always a good sport, Jefferson championed the group concience and asked the group if they wouldn’t mind if he started an additional meeting, an Open AA meeting.  The group was enthusiastic.  There was some discussion about having it at a different time, but in the end, it was decided that they should both be held simutaneously.

SEXUAL ASSAULT LIASON

Steve Paylor agreed to be our Sexual Assault Liason and has forwarded information to our members from B.E.D. a sexual assualt prevention theme camp.

SERVICE POSITION RECAP

  • Treasurer – Kaboodle
  • Camp Registration – Sprout
  • Signage – Daddy Don, Max
  • Meeting Beverages / Snacks Co-Hosts – Mojo and Chaz
  • New Member Liasons:  Turtle and Cuapi
  • Whoopee Party Co-Hosts:  Kevin and Peter
  • Communal Meal Coordinator:  Sarah
  • Meeting Coordinators:  Any A =Cuapi,  AA = Jefferson
  • Beautification Specialist:  Sprout  
  • Post Burning Man Storage Coordinator:  Peter Griggs


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