June Planning Meeting Minutes

25 06 2009

Thursday, June 25th, 7:00PM

Mojo, Eddie, Kaboodle, Chaz, Jason, Sprout, Jefferson

Mojo, Eddie, Kaboodle, Chaz, Jason, Sprout, Jefferson

FINANCIAL REPORT

We now have 17 dues paid members and a balance of $2,845.99

Our projection is that we will aquire and additional $800 in dues and $700 at fund raisers.  This would bring our total to $4,345.99.

Expected expenses include:

  • New tent (see below)
  • Rental vehicle to get our gear out there
  • Storage fees which will begin in August
  • Cooking fuel
  • Whoopee Party decorations, beverages and snacks.
  • A new tarp for the privacy shower
  • Lighting for inside the tent.
  • Replacement rechargeable batteries for the solar lights.

NEW TENT

NewTentThank you Steve for spending hours surfing, making phone calls, and sending emails to present tent options to the group.  After much thoughtful deliberation, we went with Steve’s #1 recommendation, a canvas Army tent for $1,503.70.

Each of the tents that we reviewed had pros and cons.  The benefits of the tent that we selected include:

  • Among the tents we were considering, it was just about the best value.
  • The canvas material will be more durable than vinyl options.
  • Seems to be a structurally sound design (17 side poles).
  • The sides roll up for ventilation, views.

The down sides are:

  • It’s ugly (Eddie will be brainstorming on decoration possibilities).
  • It’s really heavy at 605# (though not the heaviest 736#).
  • The longest pole is 10’3″ which requires transport/storage considerations.

The next step is for Steve and Kaboodle to place the order so that we can get the tent here in time for the July 18th Work Day when we will erect it.

CARGO VEHICLE

We are exploring two options:

A. Renting a truck.

B. Renting a cargo van and purchasing a trailer that would be attached to the Kaboodle/Chaz RV.  We would then sell the trailer after the event or put it in storage.

Jefferson and Kaboodle will be pricing out these options and will report to the group via Yahoo Groups so that we can make a reservation soon.

“PART-TIME CAMPING” IN STELLA

We recently received an inquiry regarding “part-time” camping in Stella (for lack of a better word).  To elaborate, are we open to a sort of dual citizenship where a Burner shares Family Dinner, takes an occasional shower, and enjoys some of the benefits of Stella without actually ever sleeping in the Camp.

We recalled previous dues paying members who camped part-time with Stella and discussed our observations and experience.  In the end, it was decided that we would like to address each request on a case-by-case basis, but our thoughts were that we would like all members of Camp Stella (full or part-time) to join us for Family Dinner or Tuesday night, pay full dues, and we would encourage them to contribute to the camp in some way.

WHOOPEE PARTY VS. BILLION BUNNY MARCH

Trixie at the first Plain Ordinary Whoopee Party.

Trixie at the first Plain Ordinary Whoopee Party.

I brought up the fact that in previous years, those that attended the Billion Bunny March weren’t able to make it back to camp in time to help prepare for the Whoopee Party.  This hasn’t been an issue in previous year (those that couldn’t set up stayed later to break down), however, it seems that more of us than ever will be Marching for bunny rights.  I was concerned that the majority of the work would be left on the shoulders of a skeleton crew when Party preporation had been more of an all-hands effort in years past.

The group concience of those present was that there will be enough Stellites not going to the March to stay behind and prepare for the Whoopee Party.

Whoopee Party volunteers Kevin and Peter will likely be calling for volunteers.

As a reminder, participation in the Whoopee Party (set up/attendance/clean up) is appreciated, but not a requirement of camping with Stella.

OPEN AA MEETING VS. ANY A

I had suggested on Yahoo Groups that we discuss this at the July meeting, however, those present tonight were enthusiastic about resolving this issuse.  Loving discussion ensued and all opinions were respectfully heard.

While we came to a group conscience tonight, we also want to ensure that the minority opinion of any dues-paid members of Stella who was not able to attend tonight (whether due to scheduling conflicts or geographical limitations) has the opportunity to voice their opinion.

Group conscience:  Camp Stella meetings shall be Open AA Meetings.

This is an open meeting of Alcoholics Anonymous. We are glad you are here, especially newcomers. In keeping with our singleness of purpose and our Third Tradition which states “The only requirement for AA membership is a desire to stop drinking,” we ask that all who participate confine their discussion to their problems as they relate to alcoholism.

We have agreed that it shall be up to each secretary to determine how lenient they want to be in permitting discussion which is not appropriate for an open meeting.

Again, we would like to invite those unable to attend tonight to offer a minority opionion and are prepared to reopen the discussion if necessary.

NEW SERVICE POSITIONS

  • Mojo and Chaz have agreed to assist Eddie with Meeting beverages/snacks.
  • Sprout volunteered for the thankless job of Beautification.

Thanks everybody!

Jefferson

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2 responses

11 12 2009
NundiniSand

Amazing blogpost, didn’t thought this was going to be so stunning when I klicked at your link.

7 06 2011
kelsey

I am an active member of AA who has been wanting to attend burning man, it is wonderful to know that there are meetings out there!

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